Technology Sharing

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The guide to using Zoom conference video software can be summarized into the following steps, each of which contains detailed instructions and necessary digital information:

1. Download and installation

1. Visit the official website or app store：
   • Visit Zoom's official website (zoom.us) or go to major app stores (such as App Store, Google Play) to download the Zoom client.
   • Zoom supports multiple operating systems, including Windows, MacOS, iOS, and Android.
2. Download and install：
   • Download the Zoom installation package as prompted and follow the installation wizard to complete the installation process.

2. Registration and Login

1. Create an account：
   • If you don't have a Zoom account yet, you can open the Zoom client after the installation is complete and click the "Register" button.
   • Enter your email address, name, and password, or choose to quickly register through a third-party account such as Google or Facebook.
2. Login Account：
   • Log in to Zoom using the information you filled in during registration or a third-party account.

3. Creating and Joining a Conference

1. Create a meeting

1. Click New Meeting or Schedule Meeting：
   • After logging in, click "New Meeting" on the Zoom main interface to start a new meeting immediately.
   • Click "Schedule a Meeting" to set the time, date, and other details of the meeting in advance.
2. Setting meeting options：
   • When creating or scheduling a meeting, you can choose whether to set a meeting password, enable a waiting room, and other security options.
   • These settings help improve the security and efficiency of your meetings.

2. Join the meeting

1. Via conference link：
   • If you receive a meeting link sent by someone else, clicking the link will automatically open Zoom and join the meeting (if the Zoom client is installed).
2. By conference number：
   • Open the Zoom client and click Join Meeting.
   • Enter the meeting number and any required password, then tap Join Meeting.

IV. Basic functions and settings of meetings

1. Meeting interface introduction：
   • Video Area: Displays the screen of the participant who currently has the video turned on.
   • Audio Settings: Allows you to turn your own audio on or off.
   • Screen Sharing: You can choose to share your entire screen, an application window, or a whiteboard.
   • chat: Allow participants to send text messages to each other.
   • Participants: Displays all participants in the current conference and provides management options.
2. Basic operations for controlling conferences：
   • Audio and video control: During a meeting, you can turn on or off your own audio and video at any time, and control the audio and video of other participants.
   • Screen Sharing: Click the Screen Share button and select the content you want to share.
   • Chat: Communicate with other participants through the chat window.
3. Set up and adjust meeting security：
   • Meeting Password: Set a password when creating or scheduling a meeting. Only people who know the password can join the meeting.
   • waiting room: Allows the host to view attendees before admitting them to the meeting.
   • Meeting room lock: Lock the meeting room after the meeting starts to prevent new participants from joining.
4. Record and share meeting content：
   • Click the "Record" button at the bottom of the meeting interface to start recording the meeting.
   • The recorded video files can be saved on your local computer or in Zoom cloud storage (if enabled).

5. Advanced functions and usage tips

1. Screen sharing and whiteboarding：
   • The screen sharing feature is useful for presentations, training, and collaborative work.
   • The whiteboard feature allows attendees to annotate and draw on the shared screen in real time.
2. Interactive tools and feedback：
   • The voting function allows the host to initiate a poll, and participants can vote to express their opinions or make choices.
   • Other interactive tools such as raising hands, reaction emoticons, etc. can enhance the interactivity and participation among participants.
3. Schedule and arrange meetings：
   • Use Zoom's scheduling feature to schedule meetings on a scheduled basis or to schedule recurring meetings.
   • Zoom will automatically generate a meeting link and conference number to make it easier for participants to join.
4. Meeting minutes and reports：
   • As a meeting host, you can access meeting transcripts and reports to view recordings of previous meetings, participant lists, and other details.

VI. FAQ and Support

• If you have any questions while using Zoom, you can visit Zoom's Help Center or support page to find answers to common questions and how-to guides.
• If the problem cannot be resolved, you can contact Zoom's customer service team for further help and support.